Job Purpose

Provide administrative help to the office/administrative manager, branch manager, salesmen and provide support to counter sales when needed.

Essential Duties & Responsibilities

1. Provide administrative support to sales department.
   1. Responsible for job set up & distribution of RC's
   2. Invoice jobs which may involve investigating leases and returns for missing equipment, correct dates, etc.
   3. Mail out/email invoices to customer in a timely manner
2. Contract Labor: Submission of weekly timesheets & spreadsheets to temp labor agencies.
3. Enter hours for E&D in time & attendance
4. Enter hours in spreadsheet for contract labor
5. Routinely provide courteous telephone and visitor reception as required.
6. Restock office supply closet, ordering business cards as needed.
7. Undertake other duties or special tasks as assigned by the Office Administrative Manager or Branch Manager.

Minimum Qualifications

• High School Diploma or equivalent
• Strong Customer Service skills
• Computer Skills (Word, Excel, Outlook)
• Positive Attitude/Ability to work as a team
• Excellent verbal communication
• Professional Appearance
• Experience in customer service a plus

Other requirements

• Quick learner who can handle different functions.
• Ability to multi-task and remain organized.
• Maintain a stocked and clean office
• Maintain Petty cash and daily deposits
• Reconcile & file paperwork daily
• Constantly improve product/industry knowledge to better assist customers.

Working Conditions

• Employee will spend periods of time sitting at a desk working on a computer.